Auction Accounting Specialist
BigIron Auctions
Position Purpose: The Auction Accounting Specialist is responsible for processing auction accounting payables and auction receivables that result from the weekly auctions and for assigning sales tax on auction items. This position performs day-to-day financial transactions which include the verifying, classifying, computing, posting and recording of data in accordance with Company financial reporting and procedural standards along with federal, state, and local regulations.
Essential Functions:
Communicates and supports the Company’s mission, vision, and core values.
- Accurately pays settlements by analyzing software reports, verifying transaction information with respective departments, and scheduling and preparing seller disbursements
- Gathers documents to justify lien information on settlements and request lien payment from bank per documents received
- Prepares and mails settlements, ensuring accurate documentation is maintained with each settlement
- Classifies, records, and summarizes numerical and financial data to compile along with keeping financial records
- Maintains financial historical records by filing accounting documents
- Accurately pays invoices related to auction make-ready expenses
Auction Accounts Receivable
- Matches customer payments to invoices, and posts the customer payment on each invoice
- Collects revenue by reminding delinquent accounts and notifying customers of insufficient payments
- Investigates and resolves customer queries
- Communicates with customers via phone, email, mail or personally
Auction Disputes
- Keeps record of disputes as related to accounting and held settlements
- Releases settlements/ items as resolution of the dispute process
- Processes dispute payments and/or refunds
Sales Tax
- Determines sales tax exemption (if any) of each auction item
- Accesses information and runs reports from the software
- Maintains customers’ sales tax exemption certificates
- Enters new certificates
- Answers questions from customers regarding the sales tax forms and process
- Researches sales tax related questions
Additional Responsibilities
- Accesses computerized financial information to answer general questions as well as those related to specific accounts
- Performs general office duties such as filing, creating files, answering telephones, and handling routine correspondence
- Maintains quality service by monitoring standards and advises manager of potential problems
- Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; explores opportunities to add value to job accomplishments.
- Protects organization’s value by keeping information confidential
Knowledge/Skills/Abilities Required:
- Proficient in Microsoft Office to include Word, Excel, and Outlook and other financial applications used by the Company
- Strong attention to detail and accuracy
- Organizational skills for planning and prioritizing work
- Data entry skills
- General math and analytical skills
- Strong customer service skills both internal and external
- Ability to meet deadlines and demonstrate time management skills
- Effective skills of listening, verbal, and written communications
- High degree of integrity and the ability to maintain confidentiality
Education/Experience Requirements:
- Associate Degree in Accounting or related field
- Two (2) years of related finance experience and training
- Sales Tax experience preferred
To apply for this job please visit www.bigiron.com.
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