Activities Secretary

REQUIREMENTS:

A.            Experience Desired: Typing, Synergy computer, adding machine, telephone, filing skills, Microsoft Excel, Microsoft Word, and Google Suite
B.            Expectations:

1. Ability to meet the public/answer phone with positive and pleasant attitude.
   2.  Good skills in the use of language, grammar, and spelling
   3.  Ability to work with teachers, students, and parents and project a congenial working relationship.

REPORTS TO:                 Assistant Principal/Principal

ESSENTIAL FUNCTIONS:

1. Assist with managing all things associated with activities
2. Assist with managing the concession stand—order supplies, set up on day of event, etc.
3. Create ineligibility lists—sends out weekly notices, communicates with coaches
4. Checks out sub computers daily
5. Runs reports for administration
6. Organizes emergency procedure documents—updates and distributes yearly
7. Orders and assists with student ID’s
8. Post on Thrillshare
9. Updates activity calendar on website
10. Tracks sports physicals and consent forms
11. Update CMS website
12. Assists with Summer School registration
13. Assists with beginning of year mailing
14. Tracks Chromebook agreement consents
15. Tracks and communicates fines
16. Organizes student pictures
17. Assists administration with survey distribution
18. Logs incidents on Synergy
19. Assist with student attendance.

Direct office helpers to pick up attendance slips from classrooms.
Process in Synergy/Computer
Process in Synergy check in/out students.

20. Answer incoming phone calls

Direct office helpers to deliver messages and run errands, etc.
Communicate messages to staff members in a timely manner.

21. Answer calls from the intercom.

Respond to calls from teachers in classrooms concerning students, problems, etc.
Contact classrooms for students to be sent to the office from Assistant Principal and/or Principal
Out of school mail – check for postage

5.   Collect forms needing CMS Staff signatures/information and return.

23. Order the following forms through ESU when needed:

I.S.S. forms, O.S.S. forms, Tardy Reminders, Tardy Parent Letters, Medical Excuse,
Detention Reminder, Discipline forms (located in file cabinet).

10. Help with developing/revising office forms

25. Assist with any additional tasks as assigned by the administration.
26. Maintain and record after school duties for teachers.
27. Beginning of school year student fee deposits